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SUPPLIER CODE OF CONDUCT

Earthen Living LLP
Effective Date: 26/03/2026
Platform: www.earthenliving.in

1. INTRODUCTION

This Supplier Code of Conduct (“Code”) defines the minimum standards that all suppliers, partners, manufacturers, artisans, and service providers (“Suppliers”) must comply with when conducting business with Earthen Living LLP (“Earthen Living”).

This Code forms an integral part of the Merchant Agreement / Supplier Agreement and is binding upon all Suppliers operating on or associated with the Earthen Living platform.

2. SCOPE & APPLICABILITY

This Code applies to:

  • All product suppliers (brands, manufacturers, artisans)
  • Vendors and service providers
  • Subcontractors and third-party production units

Suppliers are responsible for ensuring compliance across their entire supply chain.

3. LEGAL COMPLIANCE

Suppliers must comply with all applicable laws and regulations in India, including but not limited to:

  • Labour and employment laws
  • Environmental laws
  • Consumer protection regulations
  • Product safety and certification requirements

Where applicable, Suppliers must maintain valid:

  • GST registration
  • Industry-specific licenses (e.g., FSSAI)
  • Certifications (e.g., Organic, Eco-friendly claims)

4. BUSINESS ETHICS & INTEGRITY

Suppliers shall:

  • Conduct business with honesty, integrity, and transparency
  • Avoid any form of corruption, bribery, or unethical practices
  • Provide accurate and truthful product information
  • Refrain from misleading claims or false representations

All product claims (e.g., “organic”, “natural”, “biodegradable”) must be:

  • Verifiable
  • Supported by appropriate documentation

5. LABOUR & HUMAN RIGHTS

5.1 Fair Treatment

Suppliers must ensure:

  • Fair and respectful treatment of all workers
  • No discrimination based on gender, caste, religion, or background

5.2 Wages & Working Conditions

Suppliers shall:

  • Pay fair and timely wages
  • Comply with minimum wage laws
  • Provide safe and hygienic working conditions
  • Ensure access to basic facilities such as clean drinking water

5.3 Working Hours

Working hours must comply with applicable laws and must not be excessive.

6. PROHIBITION OF CHILD LABOUR

Suppliers must not engage in child labour.

For the purpose of this Code:

  • “Child labour” refers to work that harms a child’s development, education, or well-being

Suppliers must:

  • Comply with all applicable child labour laws
  • Ensure no involvement of children in hazardous or exploitative work

Permissible:

  • Non-harmful participation in family-based work outside school hours, provided it does not affect education or development

7. ENVIRONMENTAL RESPONSIBILITY

Suppliers are expected to operate in an environmentally responsible manner.

This includes:

  • Minimizing environmental impact during production
  • Preventing contamination of air, water, and soil
  • Reducing waste and promoting sustainable practices
  • Using eco-friendly and biodegradable materials where possible

Suppliers must continuously work toward improving their environmental performance.

8. RESPONSIBLE SOURCING & TRACEABILITY

Suppliers must ensure:

  • Transparency in sourcing of raw materials
  • Ethical procurement practices
  • Ability to provide traceability of products upon request

Suppliers shall provide:

  • Details of raw materials used
  • Production processes
  • Quality control measures

9. PRODUCT STANDARDS & SAFETY

Suppliers are responsible for:

  • Ensuring product quality, safety, and compliance
  • Adhering to applicable product standards and regulations
  • Avoiding use of harmful or unsafe materials

Use of plastic or non-sustainable materials:

  • Must be minimized
  • Must be justified where unavoidable

10. PACKAGING & SUSTAINABILITY

Suppliers must:

  • Use environmentally responsible packaging
  • Minimize plastic usage
  • Comply with Earthen Living packaging guidelines (if applicable)

11. DATA PROTECTION & CONFIDENTIALITY

Suppliers must:

  • Protect any confidential business or customer information
  • Comply with applicable data protection laws, including the Digital Personal Data Protection Act, 2023
  • Not misuse or disclose any data obtained through the platform

12. MONITORING & COMPLIANCE

Earthen Living reserves the right to:

  • Request documentation or proof of compliance
  • Conduct audits or assessments (directly or through third parties)
  • Review supplier practices periodically

Suppliers must cooperate fully with such processes.

13. VIOLATIONS & ENFORCEMENT

Non-compliance with this Code may result in:

  • Suspension of product listings
  • Termination of supplier relationship
  • Legal action, where applicable

Earthen Living reserves the right to take corrective action without prior notice.

14. CONTINUOUS IMPROVEMENT

Suppliers are encouraged to:

  • Continuously improve ethical, social, and environmental standards
  • Adopt best practices in sustainable and responsible business

15. ACCEPTANCE OF CODE

By engaging with Earthen Living, the Supplier:

  • Acknowledges and agrees to comply with this Code
  • Confirms that all operations and supply chains adhere to these standards

16. CONTACT INFORMATION

For queries regarding this Code:

Earthen Living LLP
Email: info@earthenliving.in
Location: Bangalore, Karnataka, India